Enter a New Artist from the Works Module

To Enter A New Artist From Works

1. As in all modules, to enter a new record in the Works Module:

   • select the New Record button on the Main Toolbar
   • or select from the menu Record > New
   • or use the Keyboard shortcut ⌘ + ([Command] + [Shift] + [+/=])
   • or use the Windows Keyboard shortcut ([Control] [Shift] [N])
2. If the artist is not already in the saved Works Artist List, click the New Record button on the Add New Work Screen.

3. The Add New Artist Screen opens.

1. Enter Artist First Name and Last Name. Enter Artist birth and death dates and/or nationality in the Dates field.
2. When the System Assigned Numbering System is activated, and the numbering system is based on Artist, a prompt appears on the Add New Artist Screen to add the Inventory Number Prefix and Next Number.
3. Artist Categories is a marketing tool. When a work is Sold, users have the option to add the Artist's Artist Categories to the Purchaser’s Contact record. This feature is only available if Prompt for Artist Categories is checked in Preferences>Modules>Contact (see also Preferences>Modules>Transactions). Enter the appropriate Categories that pertain directly to the artist record.
4. Check the Add Artist to Contacts box to also add the new artist to the Contacts Module. Click Next to continue. Adding the Artist to the Contacts Module is optional and should be activated if the Artist is also a consignor, and only if the Artist is not already entered into the Contact Module.

5. If Add Artist to Contacts is unchecked, simply click Finish.
   
   

   
   

4. The new Artist has been added to the Artist List.