Enter A New Artist From Contacts

The Artist List is a Works Related List comprised of all artists entered in the database. When entering a work for a new artist, the program prompts users to enter the Work's artist. If the particular artist is not in the Artist List, users can easily enter a new artist to the list. At times it may be desirable to add a new artist to the Artist List while entering their name into the Contacts module.

• see also Works>Enter a New Artist

To Enter A New Artist From Contacts

1. As in all modules, to enter a new record:

• select the New Record button on the Main Toolbar
• or select from the menu Record > New
• or use the Keyboard shortcut ⌘ + ([Command] + [Shift] + [+/=])
• or use the Windows Keyboard shortcut ([Control] [Shift] [N])
  
  

2. Check the Artist/Maker box, click Next. Clicking the Artist/Maker box will allow users to enter the Artist first, before entering the Contact record.
   
   

3. The Add New Artist Screen opens.
   
   

1. Enter Artist's First Name and Last Name. Enter Artist birth and death dates or nationality in the Dates field.
2. When the System Assigned Inventory Number option is activated, and the numbering system is based on Artist, a prompt appears on the Add New Artist Screen to add Inventory Number Prefix and Next Number (see also Preferences>System Assigned Inventory Number).
3. The Artist Categories feature is a marketing tool. When a work is sold by an artist with assigned Artist Categories, the assigned categories may be added to the Purchaser’s Contact record. Enter appropriate categories that pertain directly about the artist or their work.
4. Since the Add New Contacts Wizard began this process, the Add Artist to Contacts box is automatically checked. Simply click Next and continue to add the new Contact record.
5. When the new Contact record is entered, the Artist field will be checked and the linked artist name will appear on the Contacts Detail Screen: