Artsystems business and collection management software has been implemented by the largest number of art galleries, artist studios, and private and corporate collections worldwide. For over 25 years, Artsystems has led the industry in art management software systems and replaced competitors’ software at hundreds of galleries, collections, and artist studios. Our software is also utilized to manage scores of artist estates, art advisories, and top municipal, university, and small museum collections.
Our software systems have been developed and continually upgraded over 25 years in a constant collaboration with Artsystems' industry-leading client-partners. Many of the secrets of Artsystems clients' business success have been distilled and systematized to create an application to generate sales and increase efficiency with the industry's 'best practices' — ready to be implemented by any business or collection from day one. As Warhol said, 'Good business is the best art.' In fact, it has been proven that Artsystems Software can help you save over 90% of the time previously spent on gallery tasks. Our staff of gallery veterans — ready to help — has nearly four centuries of art and antiques management experience.
The use of an established standard program for your business or collection means that your system will continue to grow and evolve. Custom system users are locked into the last set of changes provided to them by the developer, while Artsystems customers can always benefit from the latest new features. Artsystems provides custom reports and user-definable fields, but the basic program is the same standard program that all of our world-class businesses use. And because the system is not 'home-made', it is tried and true and proven.
Also, the pool of trained users and potential hires is much larger. Besides having by the largest customer base, Artsystems software is taught at a number of arts administration programs. In fact the Internal Revenue Service selected Artsystems on the basis of it being the industry standard, and uses it to manage its appraisal work. Ask your colleagues what system they use. The odds are good it's Artsystems.
Unlike its imitators, Artsystems software packages are not 'home-made' systems. They are real built-from-the-ground-up software applications that rely on the up-to-date technology of sophisticated programming languages to provide enhanced performance and unlimited integration capabilities with third party imaging, communication, accounting, and Internet applications. Our applications are not limited by a range of features that can be programmed within an application such as Access (which has inherent 'record-locking' problems) or Filemaker Pro (which, as our competitors use it, is a very inefficient database, saving data as 'text' rather than 'binary'), or limited by the many constraints of Web-based applications. Our systems use database software only for its strength — as the database engine.
Since 1989 Artsystems has exclusively served only the art and antiques industries. While many of our competitors have no previous experience in the art industry or do not support all aspects of their own program — sending clients to expensive third-party consultants for technical support with the underlying program — Artsystems has continually reaffirmed its commitment to product and service leadership. This is what we know and we know it well — Artsystems' 16-person staff of gallery veterans has an average of 28 years in the art and antiques industries, many years of experience with our programs before working at the company, and many years since. Need help? The staff is available continually during the industry's longest stretch of business hours to support your use of Artsystems software. The one, two, or three-person support staffs of the competition can't measure up.
Every art and antiques information task can be accomplished with Artsystems software, and every action can be recorded via Artsystems' exclusive history log. Once any information is entered, it never has to be entered again, including for all printed transactions, reports, and labels, a website or an iPad app — ours or another's. From shipping receipts to publication references to websites to invoices to the bottom line — everything is automated and everything is covered. And with our fully relational database, all information automatically cross-links and updates. Entered something incorrectly? Fix it one place, and every place is updated. With other systems, this won't happen.
From automatic inventory numbers based on user-defined codes, automatic resizing of source images for use with the system, to global updating of all details — including exact locations of artworks and client balances — Artsystems software has incomparable capabilities for automating your business or collection. Add client or artwork information on the fly as you make a sale. Move works and update locations using barcodes. Automatically save complicated queries such as 'all available consigned landscape paintings less than $2,000 and fewer than 40 inches high,' view this list as a spreadsheet and create labels automatically. Save that criteria or specific group of works and recall another time with one click! Send invoice, cash sale, and payment details to QuickBooks Pro accounts. Renew the content of your Artsystems WebManager website and/or ProFile iPad with a few clicks, or export data and images to third-party websites, iPad apps, or online marketplaces. Create reports with images and save their formats through comprehensive spreadsheet views. If Artsystems' competition can do any of these things, it does not do it as thoroughly or automatically.
With Artsystems Software you can attach dozens of images to each artwork record and enter unlimited addresses for each contact. 40 user-definable fields allow you to track all the information you want (in the unlikely event that Artsystems Software does not already track it), and you can set system preferences, including field-by-field hide/read/write security, to utilize Artsystems Software just the way your business operates.
Artsystems Software doesn't just export information to software you already use — it actually integrates it.
- Microsoft Word: Use as your default word processor for Artsystems Software reports and transaction documents. You can also type info or edits directly onto reports, correspondence, price lists, labels, invoices, offers, consignments, etc. — unlike our Filemaker Pro or web-based competition.
- QuickBooks Pro: Link for an integrated general ledger solution, posting client and detailed cost and sales account information (including payments) by individual invoice or payment receipt (or in batches) from Artsystems Pro — no more double entry. Or, if you prefer, manage payables and receivables only in Pro. You have the option.
- Websites: Add the Artsystems Web Manager and manage your entire site from an online admin that imports works and images exported from any Artsystems software, competitors' software, Excel sheets, or manually — and displays searchable artwork data and images, exhibitions, news, home page, private rooms, bios, press releases, and more. Utilize the same online admin to publish works and details to your iPad via our ProFile iPad solution (below). Or export Artsystems data and images for use by your website or third-party online marketplaces.
- iPad: Use Artsystems ProFile and import your works from any Artsystems software, competitors' software, Excel sheets (or add manually) to your iPad via our online admin that can also simultaneously publish to a WebManager website. View details and images in an elegant and flexible display. Or export Artsystems data and images to third-party iPad solutions.
- Secure Remote Data Synchronization: Now Available via Artsystems CloudSync. Work natively on your local computer and/server, whether online or off line, and sync shared data with those on your network when back online. Pro also works well with Microsoft Remote Desktop and Citrix Solutions, including vDesk.
Artsystems software allows importing and exporting of object data and images with other businesses, collectors and artists using Artsystems software
— no retyping! Artsystems client network is broad and international — on six continents, not centered in a single regional area. Artsystems software runs great on peer-to-peer and client/server networks, as well as over remote networks using Windows Terminal Services or Citrix, and on both PCs and Macs. Or sync your Artsystems software data, images, and documents from remote locations via our own CloudSync service, even after working off line at a warehouse, while traveling, or at an art fair with poor or no Internet service.
Ease of Use
Artsystems software has been designed to employ standard protocols, making it familiar and easy to use from day one. The interface is clean, elegant and neutral — no goofy icons or cheesy-looking reports. It comes with a comprehensive user guide written by veteran gallery staff and many online video tutorials. Live training comes free with all new purchases and is also available going forward online on your computer over the web via GoToMeeting®, individually or in groups.
Artsystems software, with all of its advantages, typically costs no more than the competition. In fact, it is very affordable and quickly pays for itself in saved time and increased sales. A single Pro computer license with five years worth of technical support costs less than 80¢ per workday hour and delivers priceless labor-saving efficiency and reliable consistency for years on end.
Artsystems software users have the ability to limit field-by-field hide/read/write access to sensitive data by individual and group (defined by the user). In addition, Pro software includes an exclusive history log that automatically tracks and records change details with field name, time stamps, and user names for all edits within the system. The Artsystems Private CloudSync utilizes Amazon Web Services and OpenSSH (Secure Shell) technology. See our Artsystems CloudSync page for more details on Artsystems CloudSync Security.