Artsystems business and collection management software has been implemented by the most galleries and private and corporate collections in the world who have implemented such a system. Artsystems' clients save the most time and make the most sales. A look at Artsystems client list shows we're #1 with top galleries and leading artists and estates. Our software is also utilized to manage the largest share of the world's top private and corporate collections, as well as scores of top municipal, university, and small museum collections.
Our software systems have been developed and continually upgraded over 23 years in a constant collaboration with Artsystems' industry-leading client-partners. Many of the secrets of Artsystems clients' business success have been distilled and systematized to create an application to generate sales and increase efficiency with the industry's 'best practices'. As Warhol said, 'Good business is the best art.' In fact, it has been proven that Artsystems Software can help you save over 90% of the time previously spent on gallery tasks. Our staff of gallery veterans — ready to help — has well over three centuries of art and antiques management experience.
The use of a standard program for your business or collection means that your system will continue to grow and evolve. Custom system users are locked into the last set of changes provided to them by the developer, while Artsystems customers can always benefit from the latest new features. Artsystems provides custom reports and user-definable fields, but the basic program is the same standard program that all of our world-class businesses use. And because the system is not 'home-made', it is tried and true and proven.
Also, the pool of trained users and potential hires is much larger. Besides having by the largest customer base, Artsystems software is taught at a number of arts adminstration programs. In fact the Internal Revenue Service selected Artsystems on the basis of it being the industry standard, and uses it to manage its appraisal work. Ask your colleagues what system they use. The odds are it's Artsystems Pro, GalleryPro, Collections, or Studio.
Unlike its imitators, Artsystems software packages are not 'home-made' systems. They are real built-from-the-ground-up software applications that rely on the up-to-date technology of sophisticated programming languages to provide enhanced performance and unlimited integration capabilities with third party imaging, communication, accounting, and Internet applications. Our applications are not limited by a range of features that can be programmed within an application such as Access (which has inherent 'record-locking' problems) or Filemaker Pro (which, as our competitors use it, is a very inefficient database, saving data as 'text' rather than 'binary'), or limited by the many constraints of Web-based applications. Our systems use database software only for its strength — as the database engine.
Since 1989 Artsystems has exclusively served only the art and antiques industries. While many of our competitors either have abandoned their gallery management systems, depend mainly on unrelated products, have no previous experience in the art industry, or do not support all aspects of their own program — sending clients elsewhere for expensive third-party technical support — Artsystems has continually reaffirmed its commitment to product and service leadership. This is what we know and we know it well — Artsystems' 14-person staff of gallery veterans has an average of 28 years in the art and antiques industries, many years of experience with our programs before working at the company, and many years since. Need help? The staff is available continually during business hours to support your use of Artsystems software. The one, two, or three-person support staffs of the competition can't measure up.
Every art and antiques information task can be accomplished with Artsystems software. Once any information is entered, it never has to be entered again, including for all printed transactions, reports, and labels, a website or an iPad app. From shipping receipts to publication references to websites to invoices to the bottom line — everything is automated and everything is covered. And with our fully relational database, all information automatically cross-links and updates. Entered somthing incorrectly? Fix it one place, and every place is updated. With other systems, this won't happen.
From automatic inventory numbers based on user-defined codes, automatic resizing of source images for use with the system, to global updating of all details — including exact locations of artworks and client balances — Artsystems software has incomparable capabilities for automating your business or collection. Add client or artwork information on the fly as you make a sale. Move works and update locations using barcodes. Automatically save complicated queries such as 'all available consigned landscape paintings less than $2,000 and less than 40 inches high,' view this list as a spreadsheet and create labels automatically. Save that criteria or specific group of works and recall another time with one click! Send invoice, cash sale, and payment details to QuickBooks Pro accounts. Renew the content of your Web site or update your iPad with a few clicks. Create reports with images and save their formats through comprehensive spreadsheet views. Artsystems' competition cannot do any of this!
With Artsystems Software you can attach dozens of images to each artwork record and enter unlimited addresses for each contact. 40 user-definable fields allow you to track all the information you want (in the unlikely event that Artsystems Software does not already track it), and you can set system preferences, including field-by-field read-write security, to utilize Artsystems Software just the way your business operates.
Artsystems Software doesn't just export information to software you already use — it actually integrates it.
- Microsoft Word: Use as your default word processor for Artsystems Software reports and transaction documents. You can edit or add info to reports directly on screen — unlike our Filemaker Pro-based competition.
- QuickBooks Pro: Link for an integrated general ledger solution, posting client and detailed cost and sales account information (including payments) by individual invoice or payment receipt (or in batches) from GalleryPro — no more double entry. Or, if you prefer, manage payables and receivables only in Pro. You have the option.
- Websites: Add the Artsystems Web Manager and manage your entire site from an online admin that imports works and images exported from any Artsystems software, competitors' software, Excel sheets, or manually — and diplays searchable artwork data and images, exhibitions, news, home page, private rooms, bios, press releases, and more..
- iPad:Use the Artsystems iPad Solution and send your works from any Artsystems software, competitors' software, Excel sheets, or manually to your iPad and view in an elegant and flexible display.
Artsystems software allows importing and exporting of object data and images with other businesses, collectors and artists using Artsystems software
— no retyping! Artsystems client network is broad and international — on six continents, not centered in a single regional area. Artsystems software runs great on peer-to-peer and client/server networks, as well as over remote networks using Windows Terminal Services or Citrix, and on both PCs and Macs.
Ease of Use
Artsystems software has been designed to employ standard protocols, making it familiar and easy to use from day one. The interface is clean, elegant and neutral — no goofy icons or cheesy-looking reports. It comes with an often-updated comprehensive user guide written by veteran gallery staff. Training isn't necessary, but is useful and available — on-site, in our office, or online on your computer via telephone and GoToMeeting®, individually or in groups.
Artsystems software, with all of its advantages, typically costs no more than the competition. In fact, it is very affordable and quickly pays for itself in saved time and increased sales. A single Pro computer license with five years worth of technical support costs less than 80¢ per workday hour and delivers priceless labor-saving efficiency and reliable consistency for years on end.
Artsystems software users have the ability to limit field-by-field read/write access to sensitive data by individual and group (defined by the user). Filemaker Pro-based software does not have this capability. In addition, Pro software includes a history log that automaticaly tracks and records change details with time and user names for all edits within the system.